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Meeting Minutes

Date:  December 8, 2015

Meeting called to order by President Brigid Chvilicek

Attendees:  Brigid Chvilicek - President, Alisa Allen - Vice President, Alison Williams - Membership, Lyn Kelley - Spirit Club, Fona Sugg-Mathena - Sports Rep., Rosemary Wulf - Secretary, Eric Kuntz - Concessions, Siobhan Moore - Concessions, Jim Beeson - Athletic Director

Not in Attendance:  Lucy Garcia - Student Services, Lorna Randall - Poster/Program

Minutes read and approved

Treasurer’s report read and approved

Athletic Director’s Report from Jim

  • Sport Record Boards:  LeAnne updates at the end of each school year.  Record board in the pool area for Girls/Boys Swimming has been changed a lot over the past few years, and the expense has come out of the managed account.  (All other boards in the main gym area are funded by the Booster Club).  Swim coaches asking if we will fund to update pool record board.  Approved
  • Vinyl banners/signs from paid sponsors to hang in the Apple Bowl.  Approved by Brian Flones.  We need to create specifications/details and sell to local businesses.  Portion of proceeds raised by these advertisements will be used to fund uniforms for ALL sports.   Calendars, Programs. Banners… some kind of sponsor/advertising package?
  • Boys/Girls Basketball games against Eastmont (@EHS) on December 19:  Freshmen and C teams play on Thursday, December 17th at 5:45pm and 7:30pm in both the Main & Auxiliary gyms; JV & Varsity will play on Saturday, December 19th in the Main gym only starting at 2:15pm.
  • Alumni basketball game fundraiser (Eastmont versus Wenatchee) idea floated by Fona; best time to host would be during Christmas Break.  Probably too late to get it organized/scheduled this year.
  • Localtel on Channel 12:  we had contract with them for football games.  They were at bowling match on Tuesday, and they would like to air basketball games as well.  We are currently under contract with KOHO for game broadcasts, so to honor that contract, Localtel will do the video with KOHO audio.
  • Unified sports:  soccer in the fall and basketball currently.  Partner special needs students with regular education students to participate in sports.  Competitions against other Unified teams (Moses Lake, Eastmont, Quincy, Othello, etc.)  Schedule coming.
  • 5-6 girls currently members of the WHS wrestling team; looking for a female coach to oversee locker room/showers.
  • Athletic Department Handbook getting updated:  vaping, academics, etc.
  • WHS bond proposals as described by the Wenatchee World; want to utilize matching funds from the state, and that can happen only by utilizing the existing buildings footprint.  Six options presented.

Membership Report from Alison/Allan

  • 108 members

Concessions Report from Eric & Siobhan

  • open 7 hours during the Golden Apple Band’s Christmas Bazaar on Saturday, December 5th.
  • teams that sign up to sell concessions are required to have an adult lead; football & boys basketball are two teams that we have most difficulty finding adult leads (requires food handlers card which is paid for by the Booster Club)
  • all product brought over to WHS from Apple Bowl, so Eric does not spend a lot of $ at this time of year to restock.

Sports Rep Report from Fona

  • bios done for Winter Sports Program; getting them to Brooks

Spirit Club Report from Lyn

  • have 252 shirts/sweatshirts (Panther Nation) to be given away during winter sports:  bowling, wrestling, swimming, boys/girls basketball, and unified basketball

Student Services Report - Lucy not here

President’s Report from Brigid

  • Pioneer Electronics Home Town Marketing - Performance Auto Sound - will make $1000 donation to Booster Club for us to hang a banner and have Perf. Auto Sound at one game.
  • Basketball Banners - paid for by donation to basketball programs.
  • Treasurer/Auditor Position:  Diane Schwilke voted in as new Treasurer who will handle deposits, checks, and invoicing.  Local CPA’s Chris Rumbles and Ryan Price from Clifton Allen Larson have volunteered to oversee Quickbooks operations.  We will call them Controllers for our board purposes.

Old business to be added next meeting:

  • Discussed some great ideas via email over past month:  $2 for a 2-liter shoot out during half-times of basketball games; come to the girls game first and get stamp/ticket… during break between games, kid gets t-shirt, pizza and soda;
    • Rally Towels:  talked about getting WA Trust Sponsor for January 29th game against Eastmont

Date: September 8, 2015

Meeting called to order by President Brigid Chvilicek

Attendees: Brigid Chvilicek - President, Alisa Allen - Vice President, Brooks Davenport - Program, Allan Williams - Membership, Jim Beeson - Athletic Director, Lyn Kelley - Spirit Club, Eric Kunz - Concessions, Siobhan Moore - Concessions Trainee, Fona Sugg-Mathena - Sports Rep.

Not in Attendance: Rosemary Wulf - Secretary, Chris McCarthy - Treasurer, Lorna Randal - Poster/Program, Lucy Garcia - Student Services.

Minutes read and approved

Treasurers report read and approved

Membership report from Allan

  • only 50 members signed up so far
  • They requested and rec’d an email list from past members and have sent out an email asking for past members to join.
  • handed out membership forms to board members and asked to solicit members
  • requested a “do not include my name in program” box to be put on membership forms

Concessions report from Eric

  • Football game went well sold out of all food ordered
    • 40 pizzas
    • 190+ hotdogs
    • 200 bags of popcorn
  • Volleyball Jamboree went well
  • Soccer this coming Saturday the 12th of September
  • Needed more volunteers for concessions so Paula Finely from the Americorps has kindly offered to help

Program report from Brooks and Fona

  • send out requests for ads sooner.  We waited too late this year
  • All bios are in for the program except for Volleyball

Report From Jim Beeson

  • football game was good
  • band and student section to be revisited
  • will address administration positions/stations at the game and where more “crowd” control needs attention (not on the field where they all want to stand)
  • He is having issues with group email - will see why his emails are not going out.

Spirit Club report from Lyn Kelley

  • $375 was made from T-shirt/lanyard sales
  • has 26 bleacher seats from Costco - needs board approval for the purchase - not enough board member in attendance to approve as Eric and Fona had to leave.
  • will order more long sleeve shirts than what was ordered.

Presidents report from Brigid Chvilicek

  • meet with coaches in regards to concessions and the new setup of $100 a game and profit sharing split of 50/50
    • have not heard back with a commitment from four teams: Football, Baseball, Wrestling and Boys Soccer
    • will ask Jim to reach out to these four teams
  • Award night manager spot -
    • suggested that Panther Booster Club give awards to coaches and let them have their own awards nights,
    • ask Apple Leaf and the Wenatchee World to list the award winners in their papers.

New Business

  • Voted in Siobhan Moore as concession trainee
  • Brigid to write up what the Panther Booster Club has done so far this year to support our student athletes for the program and possible for the newsletter.

Items to ponder for next meeting - GET YOUR THINKING CAPS ON!!!

  1. Our mission is to support student athletes and to create community spirit for our student athletes
  2. How do we want to accomplish this:
    1. fun run
    2. midnight basketball game
    3. rally towels
    4. pom poms
    5. t-shirts for the spirit section
    6. clappers
  1. when thinking of ideas we need to know who will spearhead, what is the cost and when will it happen.

We all have great ideas - let’s get them executed!!

Meeting adjourned

Addendum:

For the bank accounts at Cashmere Valley Bank:

Julie Siderius and Mike Doerr will be removed signers on the accounts.

Chris McCarthy (current treasurer) and Lyn Kelley (current Spirit Club coordinator) will become singers on both the regular and managed accounts.

Date: September 8, 2015

Meeting called to order by President Brigid Chvilicek

Attendees: Brigid Chvilicek - President, Alisa Allen - Vice President, Brooks Davenport - Program, Allan Williams - Membership, Jim Beeson - Athletic Director, Lyn Kelley - Spirit Club, Eric Kunz - Concessions, Siobhan Moore - Concessions Trainee, Fona Sugg-Mathena - Sports Rep.

Not in Attendance: Rosemary Wulf - Secretary, Chris McCarthy - Treasurer, Lorna Randal - Poster/Program, Lucy Garcia - Student Services.

Minutes read and approved

Treasurers report read and approved

Membership report from Allan

  • only 50 members signed up so far
  • They requested and rec’d an email list from past members and have sent out an email asking for past members to join.
  • handed out membership forms to board members and asked to solicit members
  • requested a “do not include my name in program” box to be put on membership forms

Concessions report from Eric

  • Football game went well sold out of all food ordered
    • 40 pizzas
    • 190+ hotdogs
    • 200 bags of popcorn
  • Volleyball Jamboree went well
  • Soccer this coming Saturday the 12th of September
  • Needed more volunteers for concessions so Paula Finely from the Americorps has kindly offered to help

Program report from Brooks and Fona

  • send out requests for ads sooner.  We waited too late this year
  • All bios are in for the program except for Volleyball

Report From Jim Beeson

  • football game was good
  • band and student section to be revisited
  • will address administration positions/stations at the game and where more “crowd” control needs attention (not on the field where they all want to stand)
  • He is having issues with group email - will see why his emails are not going out.

Spirit Club report from Lyn Kelley

  • $375 was made from T-shirt/lanyard sales
  • has 26 bleacher seats from Costco - needs board approval for the purchase - not enough board member in attendance to approve as Eric and Fona had to leave.
  • will order more long sleeve shirts than what was ordered.

Presidents report from Brigid Chvilicek

  • meet with coaches in regards to concessions and the new setup of $100 a game and profit sharing split of 50/50
    • have not heard back with a commitment from four teams: Football, Baseball, Wrestling and Boys Soccer
    • will ask Jim to reach out to these four teams
  • Award night manager spot -
    • suggested that Panther Booster Club give awards to coaches and let them have their own awards nights,
    • ask Apple Leaf and the Wenatchee World to list the award winners in their papers.

New Business

  • Voted in Siobhan Moore as concession trainee
  • Brigid to write up what the Panther Booster Club has done so far this year to support our student athletes for the program and possible for the newsletter.

Items to ponder for next meeting - GET YOUR THINKING CAPS ON!!!

  1. Our mission is to support student athletes and to create community spirit for our student athletes
  2. How do we want to accomplish this:
    1. fun run
    2. midnight basketball game
    3. rally towels
    4. pom poms
    5. t-shirts for the spirit section
    6. clappers
  1. when thinking of ideas we need to know who will spearhead, what is the cost and when will it happen.

We all have great ideas - let’s get them executed!!

Meeting adjourned

Addendum:

For the bank accounts at Cashmere Valley Bank:

Julie Siderius and Mike Doerr will be removed signers on the accounts.

Chris McCarthy (current treasurer) and Lyn Kelley (current Spirit Club coordinator) will become singers on both the regular and managed accounts.

Date:  April 6, 2015

Meeting called to order by President Mike Doerr

Attendees: Mike Doerr, Eric Kuntz, Brooks Davenport, Angela Prater, Melanie McQuaig, Theresa Terry, Julie Siderius, Brigid Chvilicek, Alisa Allen, Lucy Garcia, Lorna Randall

Submitted by:  Theresa Terry, Secretary

1.  Welcome by Mike Doerr.  Alisa Allen was approved as VP by board.

2.  March minutes were approved.

3.  Financial Report

Financial report was approved.

4.  Athletic Director Report

Jim Beeson reported that all athletic registration will now be done on line at WHS and all middle schools.  Confluence Health no longer doing a sports physical night.  Wish list as follows: 2 starting blocks; 6K committed, XC Timing system; 3K, new diving board, new soccer nets (goals), new touch pads for pool, speakers for Apple Bowl; 6K committed.

5.  Concessions Report

Angela has asked Dee Miller and Jennifer Brandt to take over concessions.  Leanne to sign up concessions

6.  Programs and Posters Report

Brooks will resend proof to Fona

7.  Student Services

Lucy will attend exchange lunch 4/17 or 4/17.  Looking into a way to provide families in need with a free family pass for their student’s games.

8.  Award Manager

Spring awards June 3 at 6:30.  Jake Davidson from American Family Insurance will be donating $ to Booster Club.

9.  Membership

106 total members

Discussed Rotary Night at the Apple Bowl, perhaps doing a tailgate party like Washington Trust did last season.

Still need to fill the following upcoming vacancies:

Secretary

Membership

Concession Volunteer Manager

Concession Manager

Treasurer

Award Night Manager

Next meeting is scheduled for ????? @ 6:00 pm

Meeting adjourned @ 7:40 pm

___________________________________________________________________________

Date:  March 2, 2015

Meeting called to order by President Mike Doerr

Attendees: Mike Doerr, Eric Kuntz, Brooks Davenport, Angela Prater, Fona Sugg, Melanie McQuaig, Theresa Terry

Submitted by:  Theresa Terry, Secretary

1.  Welcome by Mike Doerr.  Mike introduced Lyn Kelley, who was approved by the board for Spirit Club        Manager.  Coach Bob Bullis was introduced to the board, and brought forth a proposal for Booster Club to fund all or part of a timing system for Track & Field.  Bob was asked to go forward to get information and answers and return with a final proposal for the board to vote on.

2.  Last month’s minutes yet to be approved, as Mike and Theresa were both absent

3.  Financial Report

Corrected year, approved.

4.  Athletic Director Report

Jim absent

5.  Concessions Report

February 27, 28 big weekend for concessions with BB & Wrestling, yielded $25K.  First soccer game is                           March 12 in the Apple Bowl.  March 14th events at 6 & 8; need 3 for concessions

6.  Programs and Posters Report

 Brooks reported that the Spring calendar is at the print shop, program still waiting for pictures.  Exchange Club would like an ad placed in the fall/winter program advertising the Christmas Tree Lot.

7.  Student Services

Exchange Club has donated $2,500 for athletes in need.

8.  Sports Rep Report

Gift bags were provided for Girls BB at State.

Still need to fill the following upcoming vacancies:

Vice President

Membership

Concession Volunteer Manager

Concession Manager

Treasurer

Award Night Manager

Next meeting is scheduled for April 6th @ 6:00 pm

Meeting adjourned @ 7:40 pm

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Date:  January 5, 2015

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Lorna Randall, Fona Sugg, Eric Kuntz, Brooks Davenport, Jim Beeson, Brigid Chvilciek, Lucy Garcia,

Submitted by:  Brigid Chvilicek

Approval of Minutes – none available.

Financial Report – Julie Siderius submitted current summary.  3 outstanding payments on ads are still pending, invoices sent.  Discussion about moving “special” funds that have no clear beneficiary to Athletes in Need.  Financial report was accepted as submitted.

Athletic Director Report

Jim sent info to coaches re:  senior night for winter sports

Hall of Fame is coming up – will be working on that.  Committee needs to connect.

There were some complaints about the student section at the Eastmont/Wen basketball games.  Being addressed by AD and principal.

Senior Nights for winter sports – Fona suggested an increase of funding from booster club to allow for more consistent recognitions to include a card to parents, flowers. Discussion was that booster club would fund approx $10/athlete for senior night activities.

Concessions report

Eric reported that we will now be sharing the WSH concession stand with the high school lunch program.  There was walk through which has resulted in clearer delineation of responsibility of tasks in that room.

Regional wresting has been added to the schedule on 2/14.

Angela has been using groups such as Americorp, Leadership class, and others to help fill gaps in volunteer schedule.

Membership report

We are down on members this year.  Some discussion followed about ways to increase awareness.  Suggestions included a letter from the Booster Club signed by individual team coaches and sent out to team parents.  Also suggested that Booster Club info be included in the Panther Paws newsletter.

Programs and Posters are almost ready.  Finishing up connecting some names to pictures.  Lorna reported there was one new ad bought for winter.  Fona reported a change in bio form was helpful in creating the bios.  Brooks described the process for ad placement.

Open Positions –

Discussion was held regarding open positions as the year comes to a close/gearing up for next year. Current open positions include:

Concessions – Eric would like to hand this off.  Please brainstorm on individuals or couples that might be willing to take on this big job.  10+hours/week.

Treasurer – Need to know QuickBooks and spend 2-3hours/week on this job.  Frank Kunz will continue to do tax return for booster club.

Concession Volunteer Coordinator – Angela has a good system in place and will orient new person to the job

Spirit Club – sell clothes; work with teams to increase school sprit; tailgates, etc

Awards Night Manager – work with food service to provide refreshments for awards nights.

Everyone is to brainstorm and invite folks to consider filling these important Booster board positions.

Meeting adjourned 

______________________________________________________________________________________

 Date: Sept 8, 2014

Date: September 8, 2014
Meeting called to order by President Mike Doerr
Attendees: Julie Siderius, Jena Arndt, Jim Beeson, Theresa Terry, Angela Prater,
Eric Kuntz, Brooks Davenport, Brigid Chvilicek, Lorna Randall, Melanie McQuaig
• Submitted by: Theresa Terry, Secretary
• Welcome by Mike Doerr.
• August minutes approved.
• Financial Report
• Financial report approved.
• Athletic Director Report
• Jim will check to see what is needed as far as pins, letters, and state t
shirts.
• Concessions Report
• Stemilt and Godfathers are confirmed for season, supplies all ordered for
upcoming games. Help needed for Volleyball Jamboree 9/13, contact
Eric if you are available.
• Angela needs concession leads for Girls Soccer, XC, Volleyball, Boys
Tennis, Girls Tennis and Softball.
• Membership Report
• We have 45 members, and need another 155 to make goal. We will be
out in force at the Varsity FB game Friday 9/12 to sign new members.
We will meet Melanie at the Apple Bowl at 6 pm. We can use the 13
Applebee’s gift cards to raffle off to encourage people to join Booster
Club.
• Programs and Posters Report
• Brooks related that posters are at the print shop, should be ready before
9/12.
• Sports Rep Report
• Fona Sugg-Mathena will fill Jena’s shoes as the new Sports Rep. Thank
you to Jena for your years of service! Board voted and accepted Fona.
• Open discussion
• Eric will check into the Eastmont tailgate party that Washington Trust has
offered to fund scheduled for Oct 10.
• Brigid will check with Fona on using the button machine for fundraising.
• Next meeting is scheduled for October 6, 2014 at 6 pm.
• Meeting adjourned @ 7:30 pm.

_____________________________________________________________________

Date:  August 18, 2014

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Jena Arndt, Jim Beeson, Theresa Terry, Angela Prater,  Eric Kuntz, Fona Sugg-Mathena, Lucy Garcia, Lorna Randall

  • Submitted by:  Theresa Terry, Secretary
  • Welcome by Mike Doerr.
  • May minutes approved via email.
  • Financial Report 
  • 7/14 final numbers, 2014-2015 budgets approved
  • Athletic Director Report
  • Jim Beeson, new AD welcomed
  • Concessions Report
  • Eric has everything ordered and ready to go.  Apple Bowl concessions scheduled for cleanup 08/25/14, 6 pm.  Angela and Eric will go over health cards, schedules with volunteers on 08/25/14.
  • Membership Report
  • Goal is 200, 1st mailing 08/27/14.  We will need full effort at kickoff.  Theresa will contact Karin Schock for email list of past members, as well as contact BJ for parent email list.
  • Programs and Posters Report
  • Hoping to go to print 08/29.  Lorna distributed remaining advertisers that hadn’t committed yet for all to contact.  Goal is $20K.
  •  Sports Rep Report
  • Fall pictures scheduled 08/29; Jena needs a few more volunteers.  We are still seeking replacement for Jena.
  • Student Services
  • Coach will contact Mike regarding need for athlete.
  • Next meeting is scheduled for September 8, 2014.
  • Meeting adjourned @ 7:46 pm.

___________________________________________________________________________________

 

Date:  March 3, 2014

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Jena Arndt, BJ Kuntz, Theresa Terry, Melanie McQuaig,

Angela Prater, Brigid Chvilicek, Brooks Davenport and Jeff Zender

Submitted by:  Theresa Terry, Secretary

  1. Welcome by Mike Doerr.
  2. February minutes approved.  Monies for Basketball team t shirts were approved via email prior to monthly meeting.
  3. Financial Report  - Nothing new to report.
  4. Athletic Director Report

BJ gave us a mini lesson on how her budget works, and what Booster club contributes.

  1. Concessions Report

Concessions all on schedule.

Angela Prater will continue in her position one more year…thank you Angela!

Eric Kuntz will continue in his position one more year, thank you Eric!

  1. Membership Report

Spring kickoff March 11, 12 & 13.  Booster club board members will attend meetings and encourage new membership.

  1. Programs and Posters Report

Spring programs and posters should be ready to be delivered before Spring Break.

Program Ad Manager Cindy Murie will not be continuing her position next year.

  1. Sports Rep Report

Spring sports pictures March 11, 12, & 13.

  1. Award Night Manager Report

Winter awards March 11.

  1.  Open discussion

Jeff Zender of WHS Baseball proposed a fundraising idea; creating a discount card sponsored by local businesses to be created in-house rather than outsourced.  This would enable WHS to keep more of the profits with some monies possibly going to Booster Club.  We will be checking into the specifics in order to make the best financial decision.

Next meeting is scheduled for April 7, 2014

Meeting adjourned @ 7:40 pm

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Date:  February 3, 2014

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Jena Arndt, BJ Kuntz, Theresa Terry, Fona Sugg-Mathena, Lucy Garcia, Student Gabe Garcia

Submitted by:  Theresa Terry, Secretary

  1. Welcome by Mike Doerr.
  2. January minutes will be sent out for approval, as not enough members in attendance to vote.
  3. Financial Report 

Nothing new to report.

  1. Athletic Director Report

Hall of Fame inductees Mike Sugg and Jennifer Schooler to be announced at Basketball game February 14, 2014.

Signing Day scheduled for April 14, 2014

2. Concessions Report

Need to encourage more staff to help out at basketball games.

3. Membership Report

Spring kickoff March 11, 12 & 13.  Booster club to do a presentation at each individual meeting to encourage membership.

4. Programs and Posters Report

Winter Programs and posters have been delivered to advertisers.

5. Sports Rep Report

Winter sports senior night February 14, 2014.

6. Award Night Manager Report

Concessions have been ordered for HOF and winter awards.

7. Open discussion

Exchange Club interested in providing funding for kids in need.  Perhaps funding ASB cards, sports physicals, clearing processes, camps, etc.

BJ will look into quotes to replace pads in small gym to provide more protection for athletes.

Talked about having HOF awards for special cases…still talking.

Mike Doerr to set up meeting with Coach Devereaux regarding a separate Panther Football Booster Club.

Next meeting is scheduled for March 3, 2014

Meeting adjourned @ 7:23 pm

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Date:  January 6, 2014

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Jena Arndt, BJ Kuntz, Theresa Terry, Fona Sugg-Mathena, Brooks Davenport, Brigid Chvilicek

Submitted by:  Theresa Terry, Secretary

  1. Welcome by Mike Doerr.
  2. Approval of minutes, approved as written.
  3. Financial Report

Nothing new to report.

  1. Athletic Director Report

The board approved $200 to help fund attendance at a National Soccer Coaching convention for Coach Dennis Tronson.  It was suggested that we have a line item in budget to help coaches attend conventions.

Mike Doerr volunteered to sit on the Hall of Fame committee.

Julie Siderius volunteered to sit on the Scholarship committee.

West Valley joined the Big 9 (3A).

BJ is working on building the football schedule for the next 2 years.

2. Concessions Report

Need to encourage more staff to help out at basketball games.

2. Membership Report

Melanie reported (via email) the addition of 22 new members.

3. Programs and Posters Report

Deadline to go to print is January 7, 2014.

4. Sports Rep Report

We are looking for a parent volunteer for swimming.

5. Award Night Manager Report

Winter award night is scheduled for March 11, 2014

Instead of having a general spring kickoff meeting, was suggested that each sport have their own meeting, as venues are in various places.  It was suggested that board members help solicit new memberships at each meeting.

Next meeting is scheduled for February 3, 2014

Meeting adjourned @ 7:09 pm.

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Date:  November 4, 2013

Meeting called to order by President Mike Doerr

Attendees:  Julie Siderius, Angela Prater, Jena Arndt, Eric Kuntz, BJ Kuntz, Theresa Terry, Fona Sugg-Mathena, Brooks Davenport, Cindy Murie, Brigid Chvilicek, Lucy Garcia, Melanie McQuaig

Submitted by:  Theresa Terry, Secretary

1.     Welcome by Mike Doerr.

2.     Approval of minutes, approved as written.

3.     Financial Report 

Julie states that finances have been slower than in previous years, not much incoming or outgoing.

4.     Athletic Director Report

The board decided to wait until after the bond work was done on the Apple Bowl facility before going forward with the speakers.

The board approved $4000 to fund 2 starting blocks for the pool.

Playoff dates for various sports were yet TBD as of board meeting.

5.     Concessions Report

Eric reported that all is well.  Continue to identify leads with sports teams, and make copies for the concession stands

This will be Angela’s last year as Concession Volunteer Mgr.  We are looking for a replacement to train.

6.     Membership Report

Melanie reported current status of 151 members.

7.     Programs and Posters Report

Brooks reported we still had a few ad units available for sale on the calendar.

Fona reported that winter bios are ready to go.

8.     Sports Rep Report

Jena reported winter sports pics are scheduled for 11/23/2013.

9.     Spirit Club Report

Board agreed to present the Morrison’s with jackets for all the work they have done.

Mike has clothes available.

10.             Student Services Report

Lucy is working with Gear Up to help students who need tutoring help to raise     grades.

11.             Award Night Manager Report

Fall award night ready to go on 11/23/2013.  Winter kickoff scheduled    12/03/2013.  Melanie and Theresa will set up a table for Panther Booster Club   at 6 pm for Winter Kickoff event.

Next meeting is scheduled for December 9th @ 6:00 pm, as Mike will be     traveling December 2nd.

Meeting adjourned @ 7:20 pm.

__________________________________________________________________________________________

 

Date:  October 7, 2013

Meeting called to order by President Mike Doerr

Attendees:  Jena Arndt, Eric Kuntz,  Melanie McQuaig, BJ Kuntz, Lucy Garcia, Theresa Terry, Ashton Blanksma, Emily Rader

Submitted by:  Brigid Chvilicek, Secretary

1.   Introduction of special visitors students Ashton Blanksma and Emily Rader

2.  Approval of Minutes – delayed d/t lack of quorum.

3.  Theresa Terry is seeking election as booster club secretary.  Vote delayed d/t lack of quorum.

4.  Athletic Director Report

  • Thank you to those who helped with hosting the 1948 football team last Friday.
  • Trying to work with Alcoa and school district to take advantage of opportunity for Alcoa’s Month of Service project.
  • Has received a capital expense account for the first time to purchase necessary items such as new basketball rims.  Collaborating with Prinicipal Celebreeze and superintendent on larger projects.  Athletic facilities at WHS are not included in the Feb. bond.
  • Announced Chris Garret was Century Link Athlete of the Week.
  • Open gym for winter sports began today.  Kick off will be Dec. 3 or maybe Dec.2.
  • All fall teams are 1st or 2nd right now.  Awards night is Nov. 26.

5.  Concessions report – Eric reports we did well with powderpuff.  Did not staff Live for    Adventure this year.  Things are running smoothly.  Leads need to have workers        sign in on the sheet.

6.  Membership report – Melanie reports current status of 144 members.  Had 146 last      year.  Identified members who had not renewed and encouraged people to help contact.

7.   Programs and Posters are ready.  Delivery plan for sponsors was explained.

8.  Sports Rep - Jena is working on senior night for all fall sports.  Is ready for winter sports          pics on 11/23.

8.  Spirit Club – BJ is selling chairs.  Mike has clothes available.

9.  Student Services - Lucy is working with Gear Up to help kids who need tutoring help to raise grades.

10.  Mike reports visiting at Rotary as part of his outreach to Service Clubs.

Meeting adjourned

Addendum 10/13/13:  Mike requested an email report for approval of minutes and vote for Theresa Terry as Secretary.  Both were approved.

__________________________________________________________________________________

 

Date:  Sept 9, 2013

Meeting called to order by President Mike Doerr (6 PM)

Attendees:  Mike Doerr, Julie Siderius, Jena Arndt, , Cindy Murie, Angela Prater, Fona Sugg, Melanie McQuaig, Eric Kuntz

Absent: Brooks Davenport, Brigid Chvilicek, Lucy Garcia

Financial Report submitted by Julie Siderius and approved

Previous minutes (May 20 and Aug 15) reviewed by Mike Doerr and approved

Committee reports

  • 1  Athletic director (BJ)- kick off and surplus sale well received and successful.  Golds gym workouts going strong for 2013-14.
  • 2·  Concessions (Angela)- team/parent leads very successful. Need B.Soccer, G. Basketball, Tennis. Service club led events will still need to have leads. Proposed idea for gifts for leads. Decision pending numbers and budget.
  • 3·  Membership (Melanie)- 92 members to date and about $8,000. 2012 membership was 147. Volunteers sought to register new members at first football game. Proposed booth at downtown harvest festival. Group agreed it was a good idea pending volunteers for Saturday, 9/21.
  • 4·  Programs (Brooks)- Advertising cutoff Wednesday, program review on weekend, go to print on Monday, 9/16.
  • 5·  Programs (Fona)- bios mostly complete, will be ready for review by weekend.
  • 6·  Advertising (Cindy)- Just a very few companies pending for fall. Will secure commitments this week. Compiling a list of potential winter advertisers. Very near 2013 goal of $20,000.
  • 7·Concessions (Eric)- Kickoff and jamboree went well, no mechanical issues. Agreement with Stemilt to provide fruit in place for 2013. Agreed to run concessions for homecoming events, Buff Puff volleyball and Powder Puff football.
  • 8·  Sports reps (Jena)- Fall teams all in order, with G. Swim still waiting for confirmation. Fall pictures went well.
  • 9·  Spirit club (Mike)- placed first order for fall clothes. Will place second order as sales increase.
  • 10·  Spirit clothes: no board member, but Mike will buy product and Nel Wheeler will sell at football

Next board meeting scheduled for 10/7/13 at WHS Athletic Wing.

Meeting adjourned (7:30PM)

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Date:  August 15, 2013

 

Meeting called to order by President Mike Doerr

Attendees:  Mike Doerr, Julie Siderius, Jena Arndt, Brooks Davenport, Cindy Murie

Absent: Angela Prater, Fona Sugg, Melanie McQuaig, Eric Kuntz,

Submitted by:  Mike Doerr, President

1.   No voting quorum present so 2013-05-13 minutes could not be approved.

2.  Financial Report and 2013 tax returns – submitted by Julie Siderius, treasurer.   Reviewed but not vote put forth to accepted.

3.  New Business

  • A.      Athletic director agreed to compile a facilities priority list to focus our efforts
  • B.      No new board volunteers identified, please keep looking
  • C.      Angela Prater has begun to look for parent/concession leads. PBC will pay for new health cards.
  • D.     Eric Kuntz has agreed to lead the BBQ effort at the fall kickoff
  • E.      Melanie/Lucy: Membership campaign has begun with emails and a goal of $12,000 income
  • F.      Cincy Murie: Program ads lagging 2012 final of $21,000. $17,00 income needed to print. Need new advertisers. Print lead time of 5-7 days. Need to print by 9/10 to make first football game.
  • G.      Jena: sports reps identified for cross country.  Need swimming, soccer, football.
  • H.     Spirit clothes: no board member, but Mike will buy product and Nel Wheeler will sell at football
  • I.        Fall kickoff: football and soccer will do dances. Approach coaches to get interest from cross county, volleyball,  and swimming
    • a.       $5 bar-b-que being planned
    • b.      Sell old WHS uniforms
    • c.       Sell memberships and ads

4.  Next board meeting scheduled for 8/29/13 at Apple Bowl concessions for cleaning, health cards, prepping for Kick-Off

Meeting adjourned

 

 

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Date:  May 20, 2013

Meeting called to order by President Katie Kavanaugh-Pauly

Attendees:  Katie Kavanaugh-Pauly, Jena Arndt, Karin Shock, Lucy Garcia, Melanie McQuaig, Mike Doerr, Brigid Chvilicek. Julie Siderius, Angela Prater, Eric Kuntz, Fona Sugg

Submitted by:  Brigid Chvilicek, Secretary

1.   Minutes approved

2.  Financial Report – submitted by Julie Siderius, treasurer.   Reviewed and accepted.

3.  New Business

  • Mike Doerr volunteered to be the new Booster Club President and was voted in by the membership.  The group thanked Katie Pauly for her service this year.
  • Mike discussed his goals as president:  1) facility improvement and 2) increased spirit from community, student body, and athletes.
  • He raised several areas for booster club to address moving forward:  increased publicity about what booster club funds,  core business items, concessions, programs, spirit club, facitilies.

 

4.  Potential Slate of Officers for 2013/14 was discussed.

Meeting adjourned

Addendum:  Mike submitted an email account of his ideas and goals for the 2013/14 year.  See attached.

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